Department Coordinator – The University of Pittsburgh (Pittsburgh, PA)
Do you thrive in a fast-paced environment where you can wear many hats? Are you detail-oriented and enjoy providing exceptional customer service? If so, the University of Pittsburgh’s Studio Arts Department is seeking a superstar department coordinator to join their team!
In this role, you’ll be the key administrative support for the department chair, ensuring everything runs smoothly.
Job Description
Here’s a glimpse into what you’ll do:
- Faculty & Departmental Affairs Champion: Manage electronic documentation for all faculty and administrative actions within the department, keeping everything organized and accessible.
- Departmental Liaison Extraordinaire: Bridge the gap between the Studio Arts department and various university offices, including the Humanities Division Business Office, Dean’s Office, Payroll, Sponsored Projects Teams, Events Team, International Services, and more.
- Financial Whiz: Process travel reimbursements, advance settlements, and purchases using One Card and Panther Express.
- Contract Guru: Handle professional service contract agreements, ensuring all legalities are met.
- Tech-Savvy Website Maintainer: Keep the Studio Arts department website up-to-date and informative.
- Office Management Maestro: Oversee all aspects of general office management, ensuring a smooth workflow.
- Student Worker Supervisor: Provide guidance and support to student workers assigned to the department.
- Departmental Backup Hero: Offer support and assistance to other Dietrich School departments whenever needed.
You’re a Perfect Fit If You Have
- An Associate’s Degree (or a combination of relevant experience and education).
- At least 3 years of administrative support experience.
- Excellent computer skills and the ability to learn new software quickly.
- Strong organizational and time management skills.
- Impeccable attention to detail and a commitment to accuracy.
- Exceptional communication and interpersonal skills.
- The ability to work independently and as part of a team.
- A positive and service-oriented attitude.
The University of Pittsburgh Advantage
- Be Part of a Creative Community: Support the vibrant Studio Arts Department and its talented faculty and students.
- Make a Difference: Ensure the department runs smoothly, allowing faculty and students to focus on their artistic endeavors.
- Work-Life Balance: Enjoy a hybrid work arrangement, combining on-campus and remote work options.
- Competitive Compensation: Receive a competitive hourly rate within the range of $17.74 to $22.17.
- Commitment to Diversity: Join a workplace that values diversity, equity, inclusion, and accessibility.
Ready to launch your exciting career at the University of Pittsburgh? Apply today!
Important Information
- Visa sponsorship is not available.
- A background check is required for finalists.
- This is a full-time regular position with a Monday-Friday, 8:30 a.m.–5:00 p.m. schedule.
