How to Share a Screen on Zoom – Whether you’re using Zoom for work, school, or just hanging out with friends and family, there are times when you’ll want to show others something that’s on your computer. Instead of sending links or attachments, you can use Zoom screen sharing to share and discuss your screen in real-time.
This article’s instructions work on both Windows and Mac computers.
How to Share a Screen in Zoom
Always make sure that anything anyone can see on your computer is safe to know before you share your screen in Zoom. If you’re sharing a screen during a business meeting, for example, close any windows that aren’t related to work. Once you set up everything, you can begin screen sharing by following these steps:
- Zoom allows both hosts and attendees to share screens. The Host, on the other hand, has the power to prevent participants from using the option. The only Host is the default setting for free and basic accounts.
- Hover the mouse over the Zoom meeting screen to see your Zoom menu options. A menu will appear at the bottom of the screen. The opportunity to Share Screen is located in the middle of the screen.
- Click on Share Screen from the drop-down menu.
- If you see a tiny white up arrow, do not press it to share your computer. Those are the Host choices, which they’ll discuss later in this article. Select the icon for Sharing Screen.
- Pick the program or window you want to share from the menu window that appears. The current screen will have a bright blue backdrop, while all other displays will have white backgrounds. If you need to pass through your options, use the right-hand scroll bar. Click Share after you’ve selected the window you want to share.
- Check that a light blue highlight appears on the screen you selected on your computer. It means that the Zoom window or software will be visible to others. Change your selection in the menu window if it’s incorrect.
When you’re sure the correct screen will appear, go to the menu window and press Share.
The menu window will vanish after you’ve successfully shared your window, and a new menu bar will appear at the top of your main screen. This menu bar has a lot of options, including a drop-down menu that says “More.” You can move this bar around your monitor(s) to a different spot if you like.
Many of these choices have little to do with screen sharing. However, there are a few that you can use as a host when screen sharing or running a Zoom meeting.
You can pick the following screen sharing options from the More menu:
- Enable participants to annotate on a shared screen (or not).
- As annotators use screen share, show, or cover their names.
- Toss in some machine sounds.
- Optimize full-screen video clips for sharing.
Zoom optimizes your sharing by switching to full-screen mode automatically. If you don’t want that on your phone, press the Esc key or click Exit Full Screen in the top-right of the menu at the top of your screen.
How to Pause a Zoom Screen Share
You may need to pause screen sharing from time to time to see faces and gauge reactions, hold a conversation, or allow someone else to share a screen with you. There’s no reason to avoid sharing your screen entirely if you’re going to resume sharing the same screen. If you do, when it’s time to display your screen again, you’ll have to start from the beginning.
Instead, press the Pause Share button. This action does just as it says: it disables screen sharing but does not fully disable it. The button renames itself to Resume Share as soon as you click that option.
Your screen sharing will also be paused, as shown by a bright orange-yellow bar.
Press Resume Share when you’re ready to resume sharing.