How To Use Flash Fill Excel – A Step-By-Step Guide

New features are added to Microsoft’s applications with each new release. Its Office kit is a vital part of the system, and it comes with a slew of innovative tools. A new Flash Fill Excel feature is available starting with Microsoft Office 2013. What does this role entail? What is its mechanism, and how can it be used without creating problems?

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When working with large quantities of data in Excel, this function becomes a real magic wand that can make your life a whole lot simpler and save you a lot of time.

What is the Flash Fill Excel feature, and how does it work?

This feature extracts data from adjacent columns using pattern recognition. Its working principle is very similar to Autocomplete’s.

In order for Flash Fill in Excel to function, you must insert multiple (or even only one) values adjacent to the data column and follow the steps below:

  1. Go to the Data tab
  2. Click on Flash Fill

You can also use the Ctrl + E keyboard shortcut. If that doesn’t work, try adding a few more examples and rerunning the command. To grasp the method, look at the example below.

How to flash fill in Excel

Assume that column A contains first names, column B contains last names, and column C contains first and last name combinations. If you type the full name in column C, the feature fills in the rest of the cells with the necessary information. To finish the procedure, you must:

  1. Type the full name in cell C2 and press Enter.
  2. In cell C3, begin typing the next full name. The app will recognize the pattern and show a preview of the remaining column, which will contain the merged text.
  3. Press Enter to confirm the pattern.

If the options aren’t visible, this feature is most likely disabled. It can be turned on in a variety of ways.

How to enable Excel Flash Fill

You will need to activate the feature before using it if you’re using a Windows system.

To activate the function, perform the following steps:

  1. Go to the File tab
  2. Click on Advanced in the side options menu
  3. Check the Flash Fill box if it is not enabled
  4. Confirm by clicking OK.

After that, you’ll need to restart the software to see the changes in effect. If it’s still not working and you’re confident the feature is switched on, you can manually start it. To do so, follow these steps:

  1. Go to tab Data/Home tab
  2. Click on Instant Fill, or you can also press Ctrl + E

The Excel Flash Fill feature is an easy and valuable tool that can be used for a variety of tasks. The most important thing is to keep track of what you’re doing. It’s essential to organize the data correctly and double-check for errors. We hope that our tutorial has assisted you in mastering this proper application function. I hope this article finds you in a better state, and we hope you get help via this piece.


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